Group Change Task

Group Change Task Overview

Electric’s Group Change workflow helps organizations manage employee access changes when someone changes departments, teams, roles, or responsibilities.

When an employee’s department or group information changes in your connected HR system, Electric automatically generates a Group Change task for your designated application champions or IT administrators. This workflow helps ensure employees receive the correct applications, permissions, and group memberships as their role evolves within the organization.

The Group Change workflow helps organizations:

• Standardize employee access changes

• Reduce manual IT coordination

• Automatically grant or revoke application access

• Keep group memberships up to date

• Support internal promotions and department transfers

• Improve security and access consistency

How Group Change Works

Step 1: Employee Change Syncs into Electric

When an employee’s department or group assignment changes either by manual update or by a change in your connected HR system, the updated employee information syncs into Electric automatically.

Once synced, Electric generates a Group Change task.

The task is assigned to your designated application champion or champions.

This workflow commonly supports:

• Department transfers

• Promotions

• Team changes

• Contractor conversions

• Role changes requiring different application access

Step 2: Review Current & New Access

The Group Change task guides champions through reviewing the employee’s existing access and determining what should change moving forward.

During this process, administrators can:

• Grant access to new applications

• Remove access from previous departments or teams

• Allow employees to retain specific applications if needed

• Add or remove group memberships

• Adjust permissions tied to role changes

This helps organizations avoid overprovisioning while ensuring employees still have the tools they need.

Group-Based Access Management

Department & Group Assignments

Electric commonly manages employee access through groups tied to:

• Departments

• Teams

• Locations

• Leadership roles

• Contractors

• Specialized access levels

Groups can automatically control:

• Application assignments

• Slack channels

• Okta groups

• Microsoft Entra groups

• Other connected permissions and resources

This allows organizations to standardize access management across the employee lifecycle.

Automated Application & Group Updates

Step 3: Automatic Access Updates

For applications connected to Electric and configured for automation, Electric can automatically:

• Create accounts

• Grant access

• Remove access

• Update group memberships

• Adjust permissions

This may include:

• Microsoft 365

• Google Workspace

• Slack

• Salesforce

• GitHub

• Zoom

• Okta

• Microsoft Entra

• Other connected systems

Electric can also automatically update:

• Slack channel memberships

• Okta group assignments

• Microsoft Entra group memberships

• Other connected identity or collaboration groups

Review & Completion

Step 4: Finalize the Group Change

Once all access decisions are completed:

• Automated systems are updated immediately

• Manual tasks are assigned where needed

• Group memberships are updated

• The Group Change task closes automatically once all required actions are complete

Administrators can review the employee profile at any time to view:

• Current application access

• Assigned groups

• Pending manual tasks

• Historical access changes

Benefits of Group Change

Organizations use Group Change to:

• Simplify internal employee transitions

• Reduce manual IT work during promotions or transfers

• Improve access consistency across departments

• Reduce the risk of employees retaining unnecessary access

• Keep identity and collaboration groups up to date

• Standardize role-based access management

• Improve visibility into employee access changes

By connecting HR and IT workflows, Electric helps organizations manage employee changes more efficiently while improving operational consistency and security.