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Connect Microsoft Entra ID Automation

Introduction:

  • Electric has launched an automation with Microsoft Entra ID.

  • As a customer of both Entra ID and Electric, you can now integrate the two applications in order to expedite the creation and deactivation of employee accounts.

Benefits:

  • Automating the creation and deactivation of employees improves efficiency and security. It eliminates manual processes, reducing human error and ensuring employees have timely access.

  • Automation supports a departing employee’s access being promptly revoked - mitigating security risks.

  • It streamlines onboarding and offboarding, saving time for employees to get back to more strategic tasks in the day instead of manually managing application access for their coworkers.

Scope of the Current Entra ID Automation:

  1. New Account Creation

  2. Placing of New Accounts in Specified Groups in Entra

  3. Placing of New Accounts in Specified AUs in Entra

  4. Existing Account Suspension

How to Set Up Entra ID Automation:

Please make sure you are an admin user within both Electric and Entra ID for your company to complete this process in just a few minutes. If you are not an admin, you’ll need to partner with that person at your company to complete this set up.

Prerequisite: Add Entra ID to your Electric applications via http://my.electric.ai/applications

Steps:

  1. Navigate to the Applications from the left side navigation

  2. Click on the Microsoft Entra ID application in the application list

  3. Within the automation settings box, click the “Connect application” button

  4. Follow the instructions in the pop-up window

Employee Profile Data Sync

Once you have connected the automation, you will be able to turn on a profile data sync. This means Electric will automatically push employee profile updates into Microsoft Entra whenever a profile field changes in Electric, whether that change was made manually by an admin or triggered by an HRIS sync.

At this time, only the following fields are included in the sync:

  • First name

  • Last name

  • Work email

You can also enable the Notify app champion on failure setting. When checked, if a profile push fails, the app champion will be assigned a manual task showing which fields need to be updated. This ensures nothing falls through the cracks if a sync doesn't go as planned.

Profile sync runs as part of the broader automation and requires no additional setup beyond enabling it in the automation settings box after connecting Microsoft Entra.


Please contact our team at support@electric.ai if you have any questions or need any additional information with setting up your application automation.