Introduction
The Assets page in the IT Hub serves as a centralized repository for your entire hardware inventory, including laptops, monitors, mice, and keyboards. This page provides detailed information about each device, such as its location, assigned user, and current status.
With automatic tracking capabilities, any device is seamlessly monitored once an employee signs into the desktop app, ensuring up-to-date records. For compliance and reporting, you can easily download a comprehensive list of your inventory or import data from other asset-tracking systems. The Assets page also allows for the addition of hardware on an individual basis. Users can click on each asset for more detailed information or utilize the search bar to quickly find specific items within the inventory.
Accessing Asset Management
Navigation
Log in to IT Hub with your credentials.
Navigate to the left panel menu and click on “Devices”
Click on the "Assets" section in the submenu.
Managing Assets
Asset Listing
Upon accessing the Asset Management module, you'll find a comprehensive list of all existing assets in your organization. Each asset entry includes details such as asset ID, type, name, assignee, status, and more. Devices are automatically added when a user logs in to the Electric app.
Searching and Filtering
Search Functionality
Use the search bar to find specific assets by name, type, assignee, or other attributes.
The search feature helps you quickly locate assets based on specific criteria.
Sorting
Sort assets alphabetically or numerically to organize the asset list according to your preferences
Adding New Assets
Add a single asset
To add a new asset, click on the "+ Add Asset" button.
Fill out the required fields in the "Add an Asset" form, including name, asset tag, type, purchase details, assignee, site, and notes.
Click "Add Asset" to create the new asset, or click "Cancel" to discard changes.
You may need to create a site. An example of a site would be their company headquarters. It is expected that when a device is not assigned to an individual it will be assigned a site.
Sites have names
Sites have addresses that are validated
To add a site:
Navigate to the asset listing page
Click on ‘Add an asset’ (or you can edit an existing asset)
Click the button ‘Add Site’
Fill in the required attributes
Add multiple assets via .CSV file
Administrators have the option to bulk upload assets using a CSV file. This is to allow for an export from prior asset management tools, which can then be uploaded to Electric.
Navigate to the Asset listing page
Click on Import Assets button in the upper left of the table
Download the CSV template provided
Fill in the asset details,
Upload the file.
Click the ‘Add Assets’ button
The system will process the CSV file, creating new assets based on the provided information.
Automatic Creation of Assets
Devices will automatically be added as users log in to the Electric app. If a device is added manually and the serial number matches a device with the Electric app, the asset details will be overwritten with information supplied by the manufacturer.
Asset Detail Page:
Viewing Asset Details:
The Asset Detail page displays attributes such as name, type, assignee, purchase details, serial number, site, and more.
Navigate to the Asset Listing page
Click on an asset from the list to view its detailed information on the Asset Detail page.
Viewing Asset History:
The history log includes details such as the date, action, performer, and nature of the change.
Navigate to an Asset Detail page
Click on the History tab
Editing Assets:
To edit an asset's details:
Navigate to the Asset Detail page
Click on the "Actions" button.
Select “Edit Asset”
Modify the relevant fields as needed
Click "Save Information" to update the asset information.
Archiving an Asset
For compliance purposes, we do not allow for the deletion of Assets. The recommended process is setting the status to ‘Archived’.
This is done by:
Navigate to the Asset Listing Page
Select the Asset you wish to Archive
In the Actions menu, select Edit
Set the status to ‘Archived’
Need Help?
If you encounter any issues or have questions about using the Asset Management module in IT Hub, please reach out to our support team for assistance. We're here to help you make the most of your asset management experience!
Thank you for choosing IT Hub for your organization's asset management needs. Happy asset tracking!