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Paylocity - How to Link Your Account
Overview
Connecting Paylocity to Electric allows you to automate IT onboarding and offboarding by syncing employee data directly from your HR system. This ensures timely hardware provisioning, application access, and secure device deprovisioning.
The Paylocity is synced with the IT Hub every 3 hours.
What You’ll Need
An Electric IT Hub admin account
Your Paylocity Company ID, Client ID, and Secret
Admin permission in Paylocity to generate API credentials
Step-by-Step Instructions
1. Log in to the Electric IT Hub
Go to http://my.electric.ai and log in with your admin credentials.
2. Navigate to Integrations
From the left-hand navigation menu, click Settings, then select Integrations.
Locate the Paylocity tile under HR Systems.
3. Connect Paylocity
Click the ⋮ on the Paylocity tile and select Connect Integration.
Follow the steps in the modal
Paylocity will require a Paylocity Web Services Access Request to be filled out to request credentials. A link to this form is supplied in the modal with included instructions.
4. You are all set!
If successful, the tile will show as Connected and employee data will begin syncing every 10 minutes.
Depending on the number of employees you have, the initial sync can take up to 6 hours (it is usually much shorter).
If you feel stuck, click the ‘Stuck? See detailed instructions with screenshots’ link in the modal for more in depth descriptions on what to do.
Important Notes
Paylocity sync is one-way: data flows from Paylocity to Electric.
You can disconnect or update credentials anytime by clicking the ⋮ menu on the Paylocity tile.
Need Help?
If you run into issues connecting Paylocity, contact Electric support at product-support@electric.ai
Frequently Asked Questions (FAQ)
Q: How often does Paylocity sync with Electric?
A: Paylocity syncs with the Electric IT Hub every 3 hours. This means changes in Paylocity may take up to 3 hours to reflect in Electric.
Q: Does Electric write data back to Paylocity?
A: No. The integration is one-way only—data is pulled from Paylocity into Electric.
Q: When do my employees receive access to IT Hub
A: Employees will be invited to create their account once their work email is populated. This needs to be done in Paylocity.
Q: Can I set up automation to automatically create an email for a new hire?
A: Yes you can! Populate their work email in Paylocity with the email you would like to be created. If you have automation configured, their email will be created once the employee is granted a license/marked as active.
Q: What employee data is synced?
A: Electric imports employee name, work email, personal email, department, start date, termination date, and role.
Q: How do I disconnect or update the integration?
A: Click the ⋮ menu on the Paylocity tile and select Disconnect.
Q: What happens when I terminate an employee in Paylocity?
A: Electric will automatically detect the termination date and trigger offboarding tasks to revoke access, wipe devices, and retrieve hardware (actions may be limited by plan).